One student record, not one folder per office
A good student records management system school office staff can actually use starts with one record per pupil that everyone works from, not a card in a filing cabinet that only one person knows how to find. Sfolio keeps each pupil's admission number, class, sex, age, guardian contacts, address, boarding type, medical notes and emergency contacts in one place, searchable by name or admission number in seconds.
What goes into a record
Every pupil gets an admission number, a class placement, a guardian's name, phone and email, a home address, a boarding type, and space for medical notes and an emergency contact. A photo can be attached to the record too, the same photo that appears on report cards and the admissions paperwork, so staff recognise a pupil by sight as well as by name.
Class history that moves with the pupil
When a class is promoted at the end of a year, each pupil's record moves with them, not a fresh spreadsheet someone has to rebuild. A pupil's class history, past report cards and fee history stay attached to the same record from admission through to graduation or transfer.
Search that actually finds the record
Type a name or an admission number and the record comes up. No flipping through a filing cabinet drawer, no asking around the office for which folder a pupil's paperwork is in.
What this covers
- Guardian name, phone, email and home address on every record
- Boarding type, medical notes and emergency contact fields
- A photo on the record, reused on report cards and admissions paperwork
- Class history and fee history attached to the same record, not a separate file
Questions about one student record, not one folder per office
Can more than one guardian be recorded per pupil?
What happens to a pupil's record when they transfer to another school?
Is a pupil's record visible to every member of staff?
See how one student record, not one folder per office would work for your school
Tell us about your school and we'll walk you through it, no technical work required on your end.